COOKIE NOTICE AND PRIVACY POLICY FOR SOLAFORCE WEBSITES

Updated: 30.10.2018

COOKIE NOTICE

Data privacy is important to the Solaforce Oy. This Cookie Notice describes the information we collect about you as a visitor to solaforce.com -site, how we will use the information provided, and with whom we may share the information. The Notice describes your choices and rights related to the information that is provided to or collected by Solaforce. 

What are cookies?

A ”cookie” is a piece of information that is stored on your computer, tablet or phone (hereinafter together ”device”) when you visit a website. Cookies can help in identifying your device when you visit a website and remember helpful details of your previous visits to improve your user experience. Cookies are used by most websites, including ours.

Cookies cannot be used alone to identify you, but they may be linked directly or indirectly to you when combined with other information. In these cases, cookies may be treated as personal data. We make no effort to identify you personally from cookies. If we do, we make sure that all cookie information is processed as personal data in accordance with applicable data protection laws.

Why do we use cookies?

We use the contact information we collect from you (through Contact Us form)F and information about your activity on our websites to send you information that we believe may be of interest to you. We use the information we collect to understand how our websites are being used and to make improvements.

Your information also may be used to personalize your experience on our websites. Solaforce or our services providers use website tracking technologies to display products or features that are tailored to your interests and to present advertising on other sites. We may use your information to diagnose website technical problems, as well as to prevent, detect, mitigate, and investigate potential security issues, as well as fraudulent or illegal activity.

In some instances, we may combine the information you have provided to us with other publicly available information. We may also purchase data from third parties and combine this with information we have already collected. We use this combined information to update, expand, and analyze our marketing leads; identify new customers; and create more tailored advertising.

We use cookies to:

• give you a better user experience when you visit our websites
• allow you to set personal preferences
• provide you relevant content and information (e.g. targeted adverts)
• ensure the security of our websites
• create statistical information about the use of our websites, and to measure the effectiveness of advertising

Other third party cookies

We also may have social media cookies on our websites. These cookies allow you to share what you’ve been doing on the website on social media, such as Facebook, Twitter, and LinkedIn. We are not responsible for such cookies. Please read the privacy policies of these third parties carefully.

What are my options to manage cookies on my device?

Accepting cookies is usually the best way to make sure you get the best from our websites. If you refuse cookies, some aspects of our websites site may not work on your device, and you may not be able to access all areas of our websites. For this reason, we recommend that you accept cookies.

If you wish to know more about the use of cookies on our website, please feel free to contact us.

PRIVACY POLICY

We reserve the right to change this data protection policy. All changes are reported on this page where you can always obtain the latest version of the policy.

Data controllers

Solaforce Oy (VAT-number: 2617406-8)

Linnoitustie 4A, 02600 Espoo, Finland

tel. +358 (0)40 501 8251, info(a)solaforce.com

Contact information for Data-Related Matters            

In matters related to data protection please contact via email to info(a)solaforce.com.

Name of Register

Marketing and customer register

Legal Basis and Purpose of Processing Personal Data                 

Personal data is processed for the management of customership and customer services, customer communication and maintenance of customer register.

Personal data is used for managing, developing and maintaining the customer (including potential customer) relationship between the controller and the customer, and the related analysis, compilation of statistics, customer communication, organizing of events, customer experience evaluation, identification of the customer’s users, user management, troubleshooting of electronic services, and management of relationships between the cooperation partners. In addition, personal data is used for direct marketing by the controller (including electronic newsletters), targeting and profiling of online advertising, and for designing and development of the controller’s products and services.

Data Content of the Register, and the Data Protection Groups                

Decision-makers and contact persons of current and potential customers, suppliers and partners of the controller, and newsletter subscribers. The registry may contain following personal data:

• First name
• Last name
• Position in the organization (title)
• Language of communication
• Company
• Company address
• Email address
• Phone number
• Marketing and promotional data (such as marketing measures targeted at data subjects, participation in events)
• Data on the use of electronic services (e.g. browsing and search data, IP addresses, and cookies)
• Direct marketing consent and prohibition
• Any other information provided by the data subject themselves

Regular Sources of Data    

Data is collected regularly about the data subject by telephone, email, on the internet, in meetings, and in conjunction with concluding agreements and contractual relations. Personal data can also be collected and updated from public and private registers, contact information providers and other similar trustworthy parties.

Regular Disclosure and Transfer of Data, and Data Transfer Outside the EU or EEA

The controller does not regularly disclose the registered data to third parties.

The controller uses external subcontractors to handle the tasks described in this policy, and in such cases, the service providers act on behalf of the controller. Subcontractors, i.e. recipients of personal data, include e.g. marketing and communication agencies and event organizers. The controller is responsible for the activities of its subcontractors as for the controller’s own activities. The controller will ensure, by means of data processing agreements with subcontractors, that these parties are committed to protecting the personal data of the data subject in the manner stated in this document. In addition, the controller may disclose contact details for marketing purposes to its subcontractors used within its business operations.

If some of the personal data contained in this policy will be processed outside the EU and the EEA, the data controller has ensured that its subcontractor is covered by the Privacy Shield data protection system or other similar arrangements (e.g. EU Commission Model Clauses).

Principles of Registry Protection and Data Storage Period       

The only persons who have access rights to the personal data system are those employees of the controller who have the right to process personal data contained in this register for the purposes of carrying out their work. Each user has their own username and password for the system. Data is collected in databases that are protected by firewalls, passwords, and other technical measures. Databases and backups are located in locked spaces, and only certain pre-designated persons can access them. Personal data is stored for as long as it is necessary for fulfilling the purpose of the personal data. The personal data of decision-makers will be stored permanently for direct marketing purposes within the limits of the law. The controller will regularly assess the need for the storage of personal data and will also take reasonable measures to ensure that incompatible, obsolete or inaccurate personal data on data subjects is not saved in the register.

Rights of the Data Subjects                

The data subject has the right to inspect the data on him or her that is stored in the register, as well as to demand that any incorrect data be corrected and that any data on him or her be deleted from the register. Any such requests must be submitted to info(a)solaforce.com. The data subject has the right to deny the controller access to data about the subject for the purposes of direct advertising, market research, opinion polling or related profiling. Such a prohibition may be provided at any time to info(a)solaforce.com or, for example, by opting out of the mailing list in the manner instructed in the marketing messages themselves.

In accordance with the General Data Protection Regulation, the data subject has the right to object or request restriction of processing of the subject’s data, and to file a complaint against the processing of their personal data to the relevant supervisory authority.

Data Controller   

This privacy policy as in force from time to time is available at https://www.solaforce.com/cookie-notice-and-privacy-policy